Office Manager in Roanoke, VA at Alsco

Date Posted: 6/26/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Roanoke, VA
  • Job Type:
    Office
  • Experience:
    Not Specified
  • Date Posted:
    6/26/2018

Job Description

Classification:
Exempt

Revised:05/14/2014

Job Summary:
The Office Manager is responsible to the General Manager in making certain that all functions of the front office are performed in a productive, proactive, and professional manner. All office personnel report to the Office Manager.
Essential Functions:
- Organize and supervise all branch office staff and functions, having overall responsibility of the office.
- Ensure backup personnel are in place to perform office functions as needed.
- Perform tasks such as reconciliations, auditing, daily deposits, Customer master maintenance, daily revenue calculation, daily branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, property and sales tax reporting.
- Calculate commissions, process payroll, oversee HR functions and compliance with federal and state law.
- Financial analysis, forecasting and Month-end closing steps.

Additional Functions:
- Daily computer backups, hardware setups, routine computer maintenance (with assistance from IT department).
- Maintain and rotate, according to Company purging guidelines, boxed and stored company documentation (i.e., payroll records, employee records, banking records, COD records, sales tax records, etc.)
Requirements Qualifications:
- Excellent verbal and written communication skills in English, ability to comprehend and follow direction, as well as strong time management skills.
- Three years minimum broad office experience. (Preferably in the capacity of full charge bookkeeper or similar role).
- Prior supervisory experience is preferred, but not required.
- Have a valid driver’s license and maintain a driving record free of chargeable accidents, speeding, safety or other violations.
- Solid understanding of accounting functions and principles. (Obtained through formal training, education or on the job training.)
- Good working knowledge of office equipment, including skills in operating and troubleshooting computers, ten key calculator, reprographic equipment, and other office equipment.
Education:
- Associates degree in business or similar experience.

Typical Physical Activity:
- Standing, walking, sitting, talking, hearing, speaking, pulling, pushing, occasional lifting of boxes up to 15 lbs., occasional moving or lifting office equipment of up to 50 pounds, driving, filing, stooping, fine dexterity, operating office equipment.

Typical Environmental Conditions:
- Primary job requirements will be performed indoors, in a typical office environment (i.e., desks, file cabinets, office equipment).
- Separate computer room (computer servers are kept in a locked cabinet within a temperature controlled environment).

Travel Requirements:
- Occasionally, driving to Post Office, office supply stores, remote service locations. May be required to attend annual or bi-annual Office Manager’s meetings.

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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